The posting, matching and tie-out.
Parsing, reconciling, sealing, identifying who was paid. The review items the documents can settle, settled.
For independent bookkeepers and bookkeeping firms
Monthly books for every client. Your AI clears the review queue.
From the statements and the QuickBooks export to reconciled books, with the open questions handed to your AI. FinStat is the accounting engine your AI runs. It works beside the client’s QuickBooks, or as the system of record. There is almost nothing to learn: you tell your AI the goal.
1,000,000 free tokens · no credit card · no seats, no per-client fee
01 / The month, start to finish
From the client’s folder to the close.
Hand your AI the client’s folder.
Bank and card statement PDFs, receipts, invoices, bills, and the QuickBooks Online export if the client keeps one. Including the accounts no feed reaches.
FinStat reads, checks and reconciles.
Fourteen document types, from statements to payroll. Each is checked against the law of its form and sealed, or refused with the reason. Statements are reconciled to the bank’s own printed balances. Counterparties are identified. What the documents cannot settle comes back as a review item.
You review only the questions.
Each one arrives with its source page. Then export import files for QuickBooks, Xero or Sage, or keep FinStat as the books.
The calls that need a bookkeeper.
What the client meant, which account it belongs in, what to ask them for. One question at a time, with the evidence attached.
02 / Catch-up and cleanup
The new client with the messy file.
A client arrives with a QuickBooks file nobody trusts, or a shoebox of PDFs and no file at all. Start from what they hand you.
- The existing fileA QuickBooks Online export that balances and still feels wrong.What you get
Analyze the export in a few minutes and see what does not tie, each finding with the entries behind it. Nothing is written to the client’s file.
- The shoeboxMonths of statements, receipts and bills, and no books.What you get
The books rebuilt from the statements, every period reconciled to the bank’s printed balances, or refused with the reason named.
- The second viewThe owner wants one picture; the tax preparer wants another.What you get
Several charts of accounts over the same facts — a tax view, a management view — without keeping two sets of books.
03 / What comes back to you
Questions, counterparties, documents and reports.
Questions, not a queue.
Review items with the source page attached, returned to your AI first. It clears what the documents settle; you see the rest, not every transaction.
Counterparties, with EIN.
Banks and companies identified from FDIC and IRS records, with EIN where public records carry one, so 1099 prep starts from a list rather than a hunt.
Documents you keep.
Every document FinStat checks is sealed and handed back: clear text anyone can read, tamper-evident, on your own machine as well as in the workspace.
Reports and exports.
Reports from the books, and import files for QuickBooks, Xero or Sage (QBO, OFX, CSV). You import what you choose, when you choose.
1,000,000free tokens to start, no credit card
$30per million tokens after that: you pay for the work FinStat does, shown per workspace
No seatsand no per-client fee, no monthly subscription
Unlimitedworkspaces: one per client, as many clients as you keep
Usage-based pricing · full pricing
04 / Questions bookkeepers ask
Straight answers.
- Do my clients have to leave QuickBooks?
- No. FinStat works from the QuickBooks Online export and the statements, beside the client’s file. Or, where it suits the client, FinStat can be the system of record.
- Does it post to my client’s file?
- No. It never connects to the client’s QuickBooks. It produces import files; you import what you choose.
- What about clients outside the US, or with no bank feed?
- PDF statements from banks worldwide are read and reconciled to their own printed balances. No feed is needed.
- How is it different from QuickBooks’ AI or Digits?
- Those automate matching inside their own apps and leave the rest in a review queue for a person; FinStat hands those items to your AI with the evidence. The full comparison.
Before next month’s close
Start on one client.
Pick the client whose books take longest. Hand the folder to the AI you already use with FinStat connected, and ask what does not tie.